Everything You Need to Know About Office 365 Journal Archiving

Office 365 was beta tested back in October 2010. It was then fully launched on June 28, 2011. Ever since, it has been one of the essential tools used in many industries. It comes with several features. As such, if you want to get more out of your subscription, you should definitely learn more about how it works.

Some of the top features of the business 365 package include productivity apps like MS Word and PowerPoint, communication apps like Yammer and cloud storage such as OneDrive. More importantly, as a business owner, you should use Microsoft’s customized solutions.

Why should you consider email archiving?

The archiving solution of Microsoft allows business owners like you to keep a large number of emails. It’s perfect if you need such emails for future use or reference. Businesses, especially those belonging to the financing and legal sector need to archive emails because these might contain relevant information required by the company.

For many companies, emailing can be the primary medium used for internal communication. As such, some emails might contain a list of procedures, essential company documents and other valuable information. By making sure that you have an email archiving solution in place, you and your team don’t have to worry about losing valuable pieces of data just because you accidentally deleted the emails.

Also, archiving emails is required for statutory regulation compliance. Many industries, including healthcare, energy, financial and legal sectors need to secure and retain email for litigation support, streamlined data retrieval, and intellectual property protection. Archiving emails is also crucial for companies that prioritize building an organized knowledgebase.

How does it work?

By using software solutions such as Office 365 Archive, you can store a large bulk of emails according to how you received them. To improve user access, the emails are uploaded into an indexed read-only format, but they will appear exactly the same as how they currently appear in your inbox.

An automated archiving solution extracts the content plus any attached documents into the OneDrive account. The archiving tool comes with a sophisticated search function so that you can quickly locate an email based on the sender, email subject and time of day sent.

Backup vs archiving

Take note that email backup and archiving are two different things. The main difference is that an archiving system allows you to keep the entire content of the message. Backup functions, in most cases only enables you to store the emails and it doesn’t come with an advanced search function.

Essentially, email backup is just for short-term data insurance while archiving allows you to keep your data organised and easy to retrieve for a long time. With archiving, you can safeguard one of the most valuable assets of your company – data.

If you need to archive emails for your business, make sure to choose a seasoned and well-established company. This way you’re completely ensured that your data remains protected for a long time.

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What Makes a Sports Club Software Dashboard Intuitive?

The dashboard is basically the main interface for accessing the different features of the software. It is the page from which all the functions are accessed. If you are in the process of choosing an application for managing your sports club, you have to make sure that it has a user interface that is easy to figure out.

An intuitive user interface is particularly valuable when it comes to activity management and membership database software. If a dashboard is poorly organised, it will be difficult to use it the way it was intended. If it takes some time to learn how to utilise its different functions properly, it would be a challenge to adopt the software for everyday use.

So, what constitutes intuitiveness? Go over the brief discussions below.

Familiar layout or appearance

Familiarity is probably the first word that comes to mind when talking about intuitiveness. It’s easy to figure things out if it looks and feels familiar. It’s easy to use something that appears to be similar to something you have already tried using before. A good dashboard makes you feel like you know what to click or where to go the very first time you encounter it.

For example, if you are looking for the menu or navigation bar, you would expect it to be located on the top part of the dashboard because this is where menus are found in most other apps. If you want to close or exit the program, you know you have to click on the X button on the upper right corner in Windows or the red button on the top left corner in Mac. Imagine if the software you picked positioned these standard buttons elsewhere.

This familiarity is rooted in the years or decades of experiences established in using applications. It also comes from what software developers or user interface designers deem as the optimum layout and arrangement of navigation buttons or links.

Quick access to everything from the homepage

Another characteristic that makes a software’s dashboard intuitive is the presence of quick access buttons. These are navigation buttons that provide instant access to the most commonly used features and functions. They make it easy to go to where you need to, without going deep into the menus.

Tooltips and Notifications

Moreover, dashboards can be made easier to figure out with the use of tooltips and notifications. Tooltips are small boxes that appear along with the cursor or mouse pointer when pointing or hovering over a button, link, or dashboard element. They are added to serve as a guide to what a button or element does or what happens when you click on something. Notifications, on the other hand, display alerts, warnings, or reminders to help users understand what is happening on the dashboard or if there are things that should be done or avoided.

Software or apps supposedly make it easy to manage sports clubs. This ease won’t happen, though, if the application is difficult to use. If you are looking for sports club software, make sure it is intuitive and not only feature-rich.

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